Guidance Letter A-010

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT:  Staffing Classes in Absence of Regular Faculty Member on Sick Leave

  1. Definitions
    1. Regular faculty - Those satisfying the definition of faculty by the Tennessee Board of Regents (See TBR Policy No. 5:02:01:00).
    2. Adjunct faculty - Faculty employed to teach for a period not in excess of one academic semester.
    3. Academic week - Five classroom days.
  2. Absences of One Week or Less
    1. The faculty member may arrange for an appropriate substitute, and must report action taken to the appropriate dean.
    2. If unable to arrange for a substitute, a report will be made to the appropriate dean.
  3. Absences in Excess of One Academic Week
    1. Adjunct faculty may be employed to teach classes and be reimbursed for each hour of classroom instruction based upon the scale used for the employment of adjunct faculty.
    2. If no qualified adjunct faculty is reasonably available, regular faculty may be employed to teach classes and be reimbursed for each hour of classroom instruction in accordance with ClSCC Guidance Letter P-051.
  4. Other Considerations
    A substitute instructor may be employed at the beginning of the absence of a faculty member of sick leave when the following conditions occur:
    1. If the nature of the illness is such that the faculty member is aware that the absence will be for more than one week, a substitute instructor may be employed immediately.
    2. If the nature of the illness is such that a faculty member may not know the length of the absence, that is, waiting for the results of tests and/or physician’s report to determine the length of absence, but that absence is anticipated to be for more than one week, a substitute may be employed at the beginning of the absence.
    3. Whenever practical, the faculty member should advise the substitute teacher as to the duties to be performed.
    4. In anticipation of absences of more than one week, the faculty member should make a recommendation to the department chair for a substitute teacher.
    5. The faculty member may be required to present evidence in the form of personal affidavits, physician’s certificates or other testimonials in support of the reason for sick leave upon request of the dean (See TBR Policy 5:01:01:07 as to other policies relating to sick leave).
  5. Processing
    If staffing requires employment of adjunct faculty and/or remuneration to regular faculty members, the department head will make recommendations for such employment to the Vice President for Academic Affairs through the appropriate dean.

Source/Reference: TBR Policy 5:02:01:00; ClSCC Guidance Letter P-051; TBR Policy 5:01:01:07
Revised and Approved: Revised January 1, 1993; Dean’s Council January 20, 2013; President’s Cabinet February 1, 2013; Revised October 19, 2015; Academic Dean’s Council October 26, 2015; President’s Cabinet January 26, 2016