Guidance Letter G-010

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT:  Emergency Conditions

  1. Tornado Plan
    1. When a tornado warning is received at the telephone switchboard, the information shall be passed to the ranking college official on campus at the time.  The ranking college official will activate the bell system located in the Admissions and Records Office.  This consists of an intermittent ringing of the bell in each building, except the Maintenance Building. The personnel in the Maintenance Building will be notified by personnel in the Admissions and Records Office by telephone.  The alarm is the signal to immediately seek shelter.
    2. In case of power failure that prevents activation of alarms, the official will immediately solicit any available assistance to deliver this alert to all personnel in each building.
    3. All other personnel will proceed to the designated shelter areas.
    4. Pre-arrangement should be made by instructors for assisting in the evacuation of handicapped students.
    5. When the "all clear" message is given by security officers, all students and employees shall return to classrooms or offices to resume classes and work as scheduled.
    6. A map showing the shelter area for the persons in that building is posted in each main corridor.
    7. Campus security personnel are responsible for ensuring that all shelter areas are open as soon as possible after the alert bell rings.
    8. Approved shelter areas are:
      1. D. F. Adkisson Administration Building - (first floor)
        • Room l07 - filing area in the office of the dean of administrative services
        • Room l09-V - Business Office vault
        • Room ll0 - phone equipment room
        • Room ll0-A - Admissions and Records Office vault
      2. Career Education Building - (first floor)
        • First floor inner hallway
        • First floor restrooms
        • First floor janitorial closet
        • Room l06-A – office
        • Room l06-D - office
      3. A. Ray Coleman Community Services Building
        Approved shelter areas are not available in this building.  All students and personnel should proceed to the designated areas of the career education building or technologies building.
      4. L. Quentin Lane Gymnasium - (basement)
        • Room 0l2 - men's locker room
        • Room 0l0 - men's shower room and hallway leading to the shower room
        • Room 0l8 - women's locker room
        • Room 0l8 - women's shower room
      5. Mary T. Barker Humanities Building -  (first floor)
        • First floor inner hallway
        • Rooms l05, l07, ll8, ll9, l20, l22, l24 - inside block of offices
        • Room ll6 - janitor's/equipment storage area
      6. Library Building - (basement)
        • Equipment room
        • Boiler room
        • Storage room
      7. Maintenance Building
        Approved shelter areas are not available in this building.  All personnel should proceed to the designated areas of the career education or technologies building.
      8. Science Building - (first floor)
        • First floor inner hallway
        • Room l02 - outer office (this does not include l02-A, B, C)
      9. George L. Mathis Student Center
        Approved shelter areas are not available in this building.  All students and personnel should proceed to the designated areas of the Library basement.
      10. Technologies Building - (first floor)
        • First floor inner hallway
        • Room l0l-D - storage area
        • Room l0l-D, l0l-E – offices
        • Room l03-A, l03-B, l03-C, l03-D – offices
        • Room ll8 - storage area
        • Room l20 - storage area
        • Room l32-B - storage area
        • Room l32-E – office
        • Room l30-A - storage area
        • Room l30-B - storage area
        • Room l38-A, l38-D, l38-E, l38-F – offices
        • Room l32 - janitorial storage area
      NOTE:  All tunnels under the original campus are approved shelter areas and have entrances through the Library and outside of the science building and George A. Mathis Student Center.
  2. Bomb Threats - The following procedures shall be followed for evacuation and search of each building in case of bomb threats:
    1. All personnel should practice good housekeeping within their respective areas.  Personnel should know every package and object within their areas so that strange packages or objects placed within the areas will be recognized immediately.  Never touch any strange package after receiving a bomb threat.  It is wise to keep all storage areas, offices, and closets locked, if at all possible.
    2. When a bomb threat is received, it should be relayed to the ranking college official on campus at the time.  If a decision is made to evacuate any building, a security officer will immediately notify each employee in the building requesting that all persons evacuate the building or buildings.  The recommended distance is approximately 300 feet.  All rooms and offices should be locked when evacuated.  If, in the employee's opinion, the room or office you are vacating appears to be clear of strange objects, please make a chalk mark on the door as you leave.  All college personnel involved in the evacuation are to report to an area directly in front of the respective building being evacuated and to report all-clear or suspicious objects that may have been detected.  No persons except authorized officials are to enter the building until security officers provide clearance.
  3. Procedures to be Followed in case of Fire               
    1. The person detecting the fire will activate the fire alarm.* The alarm sound is recognized as a continuously ringing bell.  College personnel who immediately become aware of the alarm are to notify the ranking college official on campus at the time by calling the campus switchboard.
      *In buildings without a formal fire alarm system, the employee who detects, or is informed of, the fire will notify the ranking college official on campus at the time by calling the campus switchboard. The official is to immediately activate the classroom bells in a continuously ringing manner from the control panel (instructions are posted on the panel) in the Office of Admissions and Records.  All buildings will thus be evacuated, even though the threat of fire may be more restricted.  Security officers will personally provide clearance to unaffected buildings as soon as possible.
    2. Persons in the vicinity of the fire should apply discretionary use of available fire extinguishers but should not take unnecessary risks.
    3. All persons are to evacuate the building and to remain at least 300 feet away from the building unless security officers provide clearance for re-entry.  Elevators are not to be used by anyone during the evacuation.
    4. Faculty members are expected to provide leadership to students in their respective classes and to provide assistance to handicapped students.
    5. The fire department will be called by the ranking official present on campus at the time, or if this is too time-consuming, by anyone sensing the urgency of the situation.
  4. Disaster Drills - Drills for any of the above disasters are to be planned and implemented by the campus security force, who will also work with the area civil defense units in conducting disaster drills as applicable.
  5. National Emergencies - In the event of a national emergency, all college personnel will cooperate with federal, state, and local authorities in an appropriate manner.
  6. Training of Personnel - The dean of financial affairs will ensure that all personnel are trained to perform the duties placed on them under emergency conditions.

       

Source:

Revised:  January 1, 1993