Guidance Letter P-032

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT: Credentialing and Other Eligibility Documentation of Adjunct Faculty

Cleveland State Community College requires the same credentials for part-time instructors as for full-time instructors. All credentialing conforms to SACS guidelines.

The Academic Affairs Human Resource Office maintains a pool of adjunct candidates that have been screened for proper credentials. Only properly screened applicants are eligible to be hired. Screening is done when a need for adjunct personnel has been identified. The screening procedure consists of two parts and is based on a review of the original transcripts and documentation of work experience, technical and performance competency, or other certification.

  1. 1. The initial credential review is done by the assistant Dean responsible for the discipline in which an adjunct faculty is scheduled to teach and the faculty in the area if appropriate. The credential check must be documented on the Part-time Faculty Credential Review Form.
    For all faculty, the degree levels are checked. For faculty teaching transfer courses, all applicable graduate level courses as required by SACS must be listed on the form. For faculty teaching non-transfer courses, the section “Work Experience/Technical and Performance Competency/Other Certification” must provide information substantiating instructor eligibility.
    Any deviation from SACS mandated teaching eligibility criteria must be justified and documented on an attachment to the Part-time Faculty Credential Review Form.
  2. 2. A second credential review is done during a semester conference between the Dean of the area and the Executive Vice President and Dean of the Faculty Vice President for Academic Affairs and documented on the Part-time Instructor Check-off Sheet. During this review, the Application, the Responsibilities of Part-time Faculty Form, the Eligibility Verification Form (I-9), the Certification Regarding State Employment Form, the English Language Proficiency Form, and other employment information mandated by either the state of the federal government are checked.
    In addition, all teaching eligibility credentials are reviewed and courses that the adjunct faculty member is credentialed to teach are specified.
    After all checks are completed, the adjunct faculty files containing all documentation cited above are kept with the College’s personnel files in the Personnel Human Resource Office.

Source:

Attachment 1

CLEVELAND STATE COMMUNITY COLLEGE
PART-TIME FACULTY CREDENTIAL REVIEW FORM


Name ____________________________________________

Degree: __________BS, BA
            __________MS, MA
            __________MS, MA + 45
            __________MS, MA + 90
            __________EdS
            __________EdD/PhD

______________________________________________________________________________

I. Courses and semester or quarter hours substantiating discipline credits (18 semester hours required for university parallel)

Sem. Qtr. Sem. Qtr.
Courses Hours Hours Courses Hours Hours

____________ _______ _______ ____________ _______ ______
____________ _______ _______ ____________ _______ ______
____________ _______ _______ ____________ _______ ______
____________ _______ _______ ____________ _______ ______
____________ _______ _______ ____________ _______ ______
____________ _______ _______ ____________ _______ ______

Total Hours _______ ______
Sem. Qtr.


II. Work Experience/Technical and Performance Competency/Other Certification

____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________


ANY EXCEPTIONS TO SACS CRITERIA MUST BE JUSTIFIED AND DOCUMENTED IN AN ATTACHMENT TO THIS FORM.

Attachment 2

CLEVELAND STATE COMMUNITY COLLEGE
PART-TIME INSTRUCTOR CHECK-OFF SHEET

Name ____________________________________

__________ Application

__________ Original Transcript(s)

__________ Documentation of Work Experience/Technical and Performance Competency/Other Certification

__________ Responsibilities of Part-Time Faculty Form

__________ Employment Eligibility Verification (Form I-9)

__________ Employee’s Withholding Allowance Certificate (W-4)

__________ Personnel Information Form for ClSCC

__________ Certification Regarding State Employment Form

__________ English Language Proficiency Form

I hereby certify that the folder is complete according to the above check-off sheet and
________________________ meets all academic/work experience, etc. qualifications to teach the following course(s):

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

_________________________________________________ ________________________
Signature of Dean Date

_________________________________________________ ________________________
Signature of Executive Vice President Date
And Dean of the Faculty Vice President for Academic Affairs