Policy No. 2:04:03:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT:  Adding, Dropping, and Withdrawing From Courses; Withdrawal from College

After the official registration period is over, enrolled students may make adjustments in their schedules through the process of adding courses, dropping courses, or withdrawing from courses.  Students may choose to add/drop and/or withdraw from classes (within the specified dates in the academic calendar) via the Web or by completing the appropriate paperwork in the Enrollment Services Office. The official add/drop period is indicated in the academic calendar for the particular semester or term and is published in this college catalog.  Students enrolled in classes that are cancelled by the college will not be financially penalized. It will not be necessary for a student to drop/withdraw from a class that is cancelled by the college. Each of these processes is governed by specific policies and procedures.  Failure on the part of the student to observe such policies and procedures may result in financial or academic penalties or both. 

  1. Adding and Dropping Courses
    Students may add and drop a course(s) within the published Schedule Adjustment Period. Courses dropped within the Schedule Adjustment Period are not recorded on the student’s transcript. If adding a class after the last day of the Schedule Adjustment Period, permission and signatures must be obtained from the individual instructor(s) and the division dean(s).
  2. Withdrawal from a Course(s)
    Failure to attend class or discontinued attendance is NOT considered an official withdrawal. Withdrawal from courses may be submitted via the Web or by completing an Add/Drop/ Withdrawal form in the Enrollment Services Office. Failure to withdraw officially from a course in which the student no longer wishes to be enrolled will result in the student’s receiving a failing grade for each course affected.
    1. After the second week of classes which begin and continue through the full semester, and not later than the end of the 10th week of the semester, a student may officially withdraw from a course(s) and receive a “W.” Official withdrawal is accomplished by completing the appropriate “add/drop/withdrawal” paperwork and submitting it to the Enrollment Services Office or by following the appropriate steps from our website.” The “W” does not count as hours attempted in the calculation of the grade point average (GPA). (Exact dates are specified in the academic calendar.)
    2. During the summer term that operates on a varied schedule, the academic calendar should be consulted for withdrawal deadline dates.
    3. Students who want to withdraw from a course(s) after the “Last day to withdraw from individual classes or for complete withdrawal from the college” date specified in the academic calendar must make a formal application by completing a “Late Withdrawal Request Form” including obtaining instructor and advisor signatures and providing any necessary supporting documentation. This form must be submitted to the Office of Academic Affairs for review by the Late Withdrawal Committee. If the instructor indicates the student is passing in the course(s) being dropped, the student will receive a “W” in the course(s) after approval by the Late Withdrawal Committee. The student will receive a failing grade (“F”) in the course(s) failing unless it can be clearly demonstrated and documented that unusual condition or hardship exists following the guidelines as specified in CSCC Policy No. 2:04:03:00 and on the Late Withdrawal Form.
    4. For short courses that meet less than the entire semester, the withdrawal deadline is stated on the course syllabus.
  3. Withdrawal From College
    Failure to attend class or discontinued attendance is NOT considered an official withdrawal. Failure to withdraw officially will result in the student receiving a failing grade for the course(s) involved.
    1. After the second week of classes, and not later than the end of the 10th week of the semester, a student may officially withdraw from the college and receive a “W” grade for each class. “W” grades do not count as attempted hours in the calculation of the GPA. Official withdrawal is accomplished by completing the appropriate “add/drop/withdrawal” paperwork and submitting it to the Enrollment Services Office, or by following the appropriate steps on the student’s account via the Web.
    2. During the summer term which operates on a varied schedule, the academic calendar should be consulted for withdrawal deadline dates.
    3. Students who want to withdraw from the college after the “Last day to withdraw from individual classes or for complete withdrawal from the college” date specified in the academic calendar must make a formal application by completing a “Late Withdrawal Form” including obtaining instructor and advisor signatures and providing any necessary supporting documentation. This form must be submitted to the Office of Academic Affairs for review by the Late Withdrawal Committee. If the instructor indicates the student is passing in the course(s) being dropped, the student will receive a “W” in the course(s) after approval by the Late Withdrawal Committee. The student will receive a failing grade (“F”) in the course(s) failing unless it can be clearly demonstrated and documented that unusual condition or hardship exists following the guidelines as specified in CSCC Policy No. 2:04:03:00 and on the Late Withdrawal Form.

Source: TBR Policy No 2:03:01:01; TBR Guideline No. A-019

Revised: Curriculum and Academic Standards Committee Meetings of 1/6/94, 11/13/03 and 11/8/12.  Approved by President’s Cabinet 11/27/12.