Policy No. 4:09:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, Tennessee

SUBJECT:  Travel

  1. General
    1. Travel by College Employees
      Tennessee Board of Regents Policy No. 4:03:03:00 outlines travel policies and procedures applicable to all college employees as well as rates for mileage, meals, motels and other expenses.
    2. Athletic and Other Group Travel
      Tennessee Board of Regents Policy No. 4:03:03:50 outlines travel policies and procedures associated with athletic personnel and teams and other groups at the college.
  2. Travel Requests
    1. Requests for official travel should be submitted through the immediate supervisor as far in advance as practical.  If a state vehicle is desired, the request should reach the Plant Operations Department at least five working days before the date the vehicle is desired.
    2. In-state Travel
      In-state travel requests for which funds are available require the approval of the appropriate supervisor(s), executive administrator, and Vice President for Finance and Administration.
    3. Out-of-state Travel
      Out-of-state travel requests require the approval of the appropriate supervisor(s), executive administrator, Vice President for Finance and Administration, and President.
    4. Exceptions to Approved Travel Allocations
      Exceptions to travel allocations approved during the budget reviews require the approval of the appropriate supervisor(s), executive administrator, Vice President for Finance and Administration, and President.
  3. Claims for Reimbursement
    Claims for reimbursement require the approval of the appropriate supervisor(s), executive administrator, and Vice President for Finance and Administration and should reach the Business Office within five working days after completion of the travel.  Claims submitted more than 30 days after completion of the travel must provide written explanation for the delay and require the approval of the appropriate supervisor(s), executive administrator, Vice President for Finance and Administration, and President.

Source:  TBR Policy 4:03:03:00, TBR Policy 4:03:03:50
Revised:  January 1, 1993; January 17, 1997