Policy No.:  4:11:00:00

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, TN

Subject: Cellular Telephone Stipend Policy

General:
Cleveland State Community College recognizes that some employees may be able to perform their duties and responsibilities more efficiently if they have cellular telephone service.

Qualification:
In order to quality for a Cellular Telephone Stipend, an employee must fill out the “Application for Cellular Telephone Stipend” (Attachment A) Form, clearly stating why he/she believes that a cellular telephone is a necessity in adequately performing his/her job duties.  Examples of justifications are as follows:

  • An employee is required to respond to critical system failures or service disruptions.
  • An employee is required to have immediate communications capability to address issues/problems/emergencies.
  • An employee routinely travels off-site on CSCC business.
  • An employee cannot meet communications needs with other available alternatives.

The form must be approved by the employee’s direct supervisor, the appropriate Vice President, and the Vice President for Finance and Administration.  The Office of Finance and Administration will publish the stipend amounts each year based on average basic local plan costs.

Payment:
The Cellular Telephone Stipend will be paid from department funds through the regular payroll process.  The funds are charged against the individual department’s operating budget.  The department will annually submit the “Authorization for Compensation Form” to the Office of Vice President for Finance and Administration, and the stipend will be paid monthly.  Such stipends are taxable income subject to required tax withholdings.  The stipend is not an entitlement, and not part of the employee’s base salary.

Source of Policy:  President’s Cabinet Meeting, May 4, 2009
Related Policy:  N/A
Responsible Administrator:  Vice President for Finance and Administration
TBR Policy Reference:  N/A
TBR Guideline Reference:  N/A

Attachment A

Cleveland State Community College

Application for Cellular Telephone Stipend

Please provide justification below why a cellular telephone is a business necessity for your position.  Examples of justification for a stipend are:  (1) An employee is required to respond to critical system failures or service disruptions, (2) An employee is required to have immediate communications capability to address issues/problems/emergencies, (3) An employee routinely travels off-site on CSCC business, (4) An employee cannot meet communications needs with other available alternatives, etc.


I understand that if I receive the cellular telephone stipend I am personally responsible for establishing and maintaining cellular service which may from time to time be used to transact business on behalf of Cleveland State Community College.  I also understand that I am responsible for all terms and conditions on the contract I sign with the carrier, and for all charges on that account regardless of whether or not those charges exceed the amount of the stipend.

 

Name:



Position:     



                                                                 
Department:

 

Social Security Number:

 

Cellular Telephone Number:

A monthly stipend of $_____ will be paid to the above employee till further notice.


________________________________           _________________________________
Employee Requesting Stipend                     Appropriate Vice President

________________________________           _________________________________    
Employee’s Director Supervisor                   Vice President for Finance and Administration