Policy No. 5:02:02:01

CLEVELAND STATE COMMUNITY COLLEGE Cleveland, TN

SUBJECT:  Promotion Process for Full-time Faculty

Reference:  TBR Policy 5:02:02:30, Faculty Promotion at Community Colleges

PRINCIPLE:  Promotion in academic rank is recognition of achievement, potential, and confidence.  It is an honor which must be earned.  Therefore, the assignment of any rank status must include a careful consideration of minimum historical criteria, such as formal education, training, and experience, as well as all available evaluation reports.

The promotion evaluation review is performed each year the faculty member is eligible and requests consideration for promotion under TBR and institutional guidelines.

PROCEDURE:

  1. Definitions
    1. Faculty Member - Full-time faculty are regular full-time personnel whose assignments include instruction, research, and/or public service as a principal activity, and who hold academic ranks as professor, associate professor, assistant professor or instructor.
    2. Academic Rank - Status afforded only to faculty members and identified as instructor, assistant professor, associate professor, and professor.
    3. Related Area - A field of study which in the opinion of the Dean of the Division and the Vice President for Academic Affairs is traditionally and/or reasonably associated with a faculty’s primary subject area.
    4. Related Work Experience - Any substantive occupation, usually full-time, which is traditionally and/or reasonably associated with one’s primary subject area, as determined and equated by the Director of Human Services, the Dean of the Division, and the Vice President for Academic Affairs, including teaching assistantships.  Under most circumstances such related work experience would not include undergraduate or graduate student assistantships.
    5. College Level - Of or pertaining to an institution accredited by the Commission on Colleges of any of the recognized regional accrediting agencies, except as authorized by the President.
  2. Promotion Packets
    1. It is the candidate’s responsibility to assemble and duplicate the promotion packets.  Three copies should be submitted to the Chair of the Promotion and Tenure Review Committee.  An additional copy should go to the Dean of the Division, who will forward the packet, along with his/her recommendation, to the Promotion and Tenure Review Committee.  After the Committee has completed its deliberations, it will forward the four packets, accompanied by its recommendation, to the Vice President for Academic Affairs.  One copy will accompany the recommendation of the Vice President for Academic Affairs to the President; all other copies will be returned to the candidate.
      Promotion packets should include current as well as past materials.  The packets should include items and be presented in the specific order as follows:
      1. A dated cover sheet.
      2. A table of contents
      3. A written request for promotion consideration (length of the request should not exceed two pages).
      4. Release form permitting the committee members to review the candidate’s personnel file (if deemed necessary).
      5. Job description (from the Office of Human Resources)
      6. Years of service; years in rank; breakdown between service at CSCC and service at other institutions (from the Office of Human Resources)
      7. Records of academic credentials (from the Office of Human Resources)
      8. Supervisor evaluations for the previous years in the rank held by the candidate and the year of candidacy
      9. Student evaluations for the previous years in the rank held by the candidate and the year of candidacy
      10. At least one peer evaluation for each of the previous years in the rank held by the candidate and the year of candidacy.(At CSCC, a peer evaluation is defined as classroom observation by a peer, supervisor, or a mentor.)
      11. Documentation of instructional advancements such as curriculum and/or program development and development of instructional techniques;
      12. Documentation of service to the institution such as committee leadership and participation; student advisement; etc.
      13. Documentation of professional awards, achievements, commendations, professional publications, etc.;
      14. Documentation of service to community and state;
      15. Memberships (and offices held) in professional and service organizations; conference attendance and participation;
      16. Other pertinent documentation (not to exceed three pages).
        Documentation should be as complete yet as concise as possible.  The Promotion and Tenure Review Committee may request clarification of particular components of the packet.
  3. Supervisory Recommendation
    After consultation with the Department chair, coordinator, and/or appropriate peers, the Dean of the Division will forward his/her recommendation with justification to the Promotion and Tenure Review Committee.  The consultation may include any peer who served as a classroom evaluator.  All candidates within the Division will be rated by the Dean according to the following rating scale:
    Superior
    Exceeds expectation
    At expectation
    Below expectation
    The candidate’s promotion packet will accompany the Dean’s recommendation to the Committee.
  4. Promotion and Tenure Review Committee
    In the fall of each year the Faculty Senate recommends to the President the membership of this committee.  The President will appoint the members and the committee will elect a chair.
    1. Membership
      The committee shall be comprised of one tenured member from each of the academic departments.  Non-tenured faculty may serve on the committee if a department has no tenured faculty, provided that the non-tenured faculty are not eligible to apply for tenure in the year of their committee service.  Committee members must not be eligible for promotion.  If needed, substitutions will be recommended by the Faculty Senate to the President.  Each member shall serve for a two-year term according to the rotation which began AY 1995-96.
    2. Function of the Promotion and Tenure Review Committee
      It shall be the function of this committee to review the promotion applications of those faculty members eligible for promotion.  Using promotion criteria for Cleveland State Community College and other such criteria as the committee may deem appropriate, the committee will formulate its promotion recommendations.  The committee will forward these promotion recommendations to the Vice President for Academic Affairs.  The Vice President for Academic Affairs will add his/her recommendation and submit the complete promotion dossier(s) to the President.  The President will forward his/her recommendation to the Chancellor.
      Members of the review committee shall have qualified privilege of academic confidentiality against disclosure of promotion deliberation and/or individual promotion votes unless there is evidence that casts doubt upon the integrity of the review committee.
  5. Calendar Summary for Promotion Review Recommendations
    ClSCC’s review calendar follows TBR’s calendar.  Annual variations in the timeline may thus occur.  As a general rule, the following calendar is in effect:
    Sept. 15: Faculty Senate recommends to President the membership of the Promotion and Tenure Review Committee.
    Oct. 15: The Vice President for Academic Affairs convenes the committee. The committee elects a chair.
    Nov. 1: Human Resources Office notifies the Vice President for Academic Affairs of promotion-eligible faculty; the Vice President notifies Deans of the academic divisions who notify the promotion-eligible faculty.
    Nov. 8:  Deans notify faculty members of eligibility.
    March 1: Candidate forwards three copies of their promotion packets, or their digitized equivalents, to the Promotion and Tenure Review Committee and one copy to the division dean.
    March 5: Dean forwards his/her rating and the candidate’s packet to the Promotion and Tenure Review Committee.|
    March 31: Promotion and Tenure Review Committee makes recommendations to the Vice President for Academic Affairs; the Vice President then adds his/her recommendation and forwards the complete dossier to the President.
    April 10: President notifies candidates of his recommendation
    April 25: Completion of all promotion appellate action within the institution.
    May 1: President reports to Chancellor all recommendations and actions on any appeals.
  6. Minimum Rank Criteria – Below are guidelines that will be used in the evaluation of promotion applications.  The percentage ranges are approximations of the weights to be given to these areas of a candidate’s job performance, and should not be construed as precise quantification schemes.
    1. Instructor
      1. Potential ability in teaching.(75-80%)
      2. Potential ability in one or more of the following areas:
        1. college and community service(5-15%)
        2. professional development and scholarship(5-15%)
        3. Evidence of good character, responsible attitude, and professional integrity.
        4. Evidence of being conversant with developments in instructional technology in the candidate’s discipline(s).
        5. In addition, the following specific qualifications for the applicable functions shall be met:
          1. Academic Subject Areas – Master’s degree or higher from a regionally accredited institution in the instructional discipline or a related area.
          2. Career Education Subject Areas – Baccalaureate degree or higher in the instructional discipline or related area (evidence of professional competency such as certification may be acceptable in lieu of the degree).
    2. Assistant Professor
      1. At least two years in rank as an instructor at CSCC.
      2. Documented ability in teaching.(70-80%)
      3. Documented ability in two or more of the following areas:
        1. college and community service(5-15%)
        2. professional development and scholarship(5-15%)
        3. grant applications(0-15%)
        4. leadership in the college community(5-15%)
      4. Evidence of good character, responsible attitude, and professional integrity.
      5. Evidence of being conversant with developments in instructional technology in the candidate’s discipline(s).
      6. Evidence of knowledge of and commitment to the college Quality Enhancement Plan.
      7. In addition, the following specific qualifications for the applicable function shall be met:
        1. Academic Subject Areas – Master’s degree or higher from a regionally accredited institution in the instructional discipline or a related area.
        2. Career Education Subject Areas – Baccalaureate degree or higher in the instructional discipline or related area (evidence of professional competency such as certification may be acceptable in lieu of the degree).
    3. Associate Professor
      1. At least three years in rank as an assistant professor at CSCC.
      2. Documented ability in teaching.(70-80%)
      3. Documented ability in two or more of the following areas:
        1. college and community service(5-15%)
        2. professional development and scholarship(5-15%)
        3. grant applications(0-15%)
        4. leadership in the college community(5-15%)
      4. Evidence of good character, responsible attitude, and professional integrity.
      5. Evidence of being conversant with developments in instructional technology in the candidate’s discipline(s).
      6. Evidence of knowledge of and commitment to the college Quality Enhancement Plan.
      7. In addition, the following specific qualifications for the applicable function shall be met:
        1. Academic Subject Areas – Master’s degree or higher from an accredited institution in the instructional discipline or a related area.
        2. Career Education Subject Areas – Baccalaureate degree or higher in the instructional discipline or related area (evidence of professional competency such as certification may be acceptable in lieu of the degree).
    4. Professor (all areas of academic and career education instruction and public service)
      1. At least five years in rank as an associate professor at CSCC.
      2. Documented evidence of teaching excellence.(70-80%)
      3. Documented ability in two or more of the following areas:
        1. college and community service(5-15%)
        2. professional development and scholarship(5-15%)
        3. leadership in the college community(5-15%)
        4. grant applications(0-15%)
      4. Evidence of good character, responsible attitude, and professional integrity.
      5. Evidence of being conversant with developments in instructional technology in the candidate’s discipline(s).
      6. Evidence of knowledge of and commitment to the college QEP.
      7. Earned doctorate or TBR recognized terminal degree from a regionally accredited institution in the instructional discipline or related area.
    5. Exceptions – Minimum criteria may be waived if approved by the President when a candidate offers extraordinary qualifications in lieu of the stated minimum rank criteria.  Such approval must be supported by evidence of the extraordinary nature of the qualifications.
      Eligibility for promotion in rank under these minimum criteria does not automatically result in promotion.
  7. Appeals
    If the faculty member is dissatisfied with the promotion recommendation, he/she has four workdays from the date of the notification to file a written appeal with the President.
    Within four workdays of the receipt of the appeal, the President will schedule a meeting with the complainant, the Chair of the Promotion and Tenure Review Committee, and, if necessary, other personnel directly involved in the situation.
    On the workday following the meeting, the President will notify the principals of his/her decision.  Should the complainant be dissatisfied at this stage, further appeal as applicable to personnel matters eligible for appeal is available according to Tennessee Board of Regents policy.

Internal Review & Approval:  Reviewed by Faculty Senate; Reviewed and approved by President’s Cabinet, July 23, 2009.
Implemented/Revised:  July 23, 2009