Document Management Specialists


  • Academics

Document Management Specialists

15-1199.12

Median wages

$70,130

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
  • Conduct needs assessments to identify document management requirements of departments or end users.
  • Consult with end users regarding problems in accessing electronic content.
  • Monitor regulatory activity to maintain compliance with records and document management laws.
  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
  • Assist in the assessment, acquisition, or deployment of new electronic document management systems.
  • Search electronic sources, such as databases or repositories, or manual sources for information.
  • Keep abreast of developments in document management technologies and techniques by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
  • Develop, document, or maintain standards, best practices, or system usage procedures.
  • Write, review, or execute plans for testing new or established document management systems.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.
  • Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff, including enterprise-wide records management staff.
  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
  • Prepare support documentation and training materials for end users of document management systems.
  • Propose recommendations for improving content management system capabilities.
  • Operate data capture technology to import digitized documents into document management system.
  • Document technical functions and specifications for new or proposed content management systems.
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  • Analyze, interpret, or disseminate system performance data.
  • Analytical or scientific software — CAPSYS Capture; EMC Captiva; Office Gemini Diamond Vision; Perceptive Software ImageNow 
  • Application server software — Oracle WebLogic
  • Computer aided design CAD software Hot technology — Autodesk AutoCAD Hot technology ; PTC Creo Parametric Hot technology
  • Content workflow software — IBM FileNet Content Manager; Thomson Reuters GoFileRoom
  • Data base reporting software — SAP Business Objects Hot technology
  • Data base user interface and query software — FileMaker Pro Hot technology ; IBM DB2; Microsoft Access Hot technology ; Vertafore ImageRight 
  • Data compression software — File compression software
  • Data mining software — Google Analytics Hot technology
  • Desktop publishing software — Adobe Systems Adobe InDesign Hot technology
  • Development environment software — Microsoft .NET Framework Hot technology ; Microsoft Visual Basic Hot technology ; Oracle SQL Developer
  • Document management software — Adobe Systems Adobe Acrobat Hot technology ; Document management system software; Xerox DocuShare; Xythos Enterprise Document Management Suite 
  • Electronic mail software — Microsoft Outlook Hot technology
  • Enterprise application integration software — Extensible markup language XML Hot technology ; IBM WebSphere MQ; SAP BusinessObjects Data Integrator
  • Enterprise resource planning ERP software Hot technology — Business process management BPM software; Oracle PeopleSoft Financials Hot technology ; Pegasystems SmartBPM; SAP ERP Financials 
  • File versioning software — Version control software
  • Filesystem software — File system software
  • Graphics or photo imaging software — Adobe Systems Adobe Photoshop Hot technology ; Microsoft Visio Hot technology
  • Object or component oriented development software — Oracle Java Hot technology ; Practical extraction and reporting language Perl Hot technology ; SAP Sybase PowerBuilder
  • Operating system software — IBM MVS; Linux Hot technology ; Microsoft Windows; UNIX Hot technology
  • Optical character reader OCR or scanning software — Optical character recognition OCR software
  • Presentation software — Microsoft PowerPoint Hot technology
  • Project management software — Central Desktop; Microsoft Project Hot technology ; Microsoft SharePoint Hot technology
  • Requirements analysis and system architecture software — Unified modeling language UML Hot technology
  • Sales and marketing software — Google AdWords Hot technology
  • Spreadsheet software — Microsoft Excel Hot technology
  • Video creation and editing software — Apple Final Cut Pro Hot technology
  • Web page creation and editing software — Adobe Systems Adobe Dreamweaver Hot technology
  • Web platform development software — Hypertext markup language HTML Hot technology
  • Word processing software — Microsoft Word
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
  • Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Time Management — Managing one's own time and the time of others.
  • Coordination — Adjusting actions in relation to others' actions.
  • Systems Evaluation — Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Speaking — Talking to others to convey information effectively.
  • Instructing — Teaching others how to do something.
  • Service Orientation — Actively looking for ways to help people.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
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