Human Resource Assistant


  • Academics

Human Resources Assistants, Except Payroll and Timekeeping

43-4161.00

Median wages

$36,610

Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Gather personnel records from other departments or employees.
  • Examine employee files to answer inquiries and provide information for personnel actions.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Compile and prepare reports and documents pertaining to personnel activities.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Inform job applicants of their acceptance or rejection of employment.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Arrange for in-house and external training activities.
  • Calendar and scheduling software — Google Calendar
  • Computer based training software — Blackboard Learn; Learning management system LMS; WebCT
  • Data base user interface and query software — Database software; FileMaker Pro Hot technology ; Microsoft Access Hot technology
  • Desktop publishing software — Microsoft Publisher Hot technology
  • Document management software — Document management system software
  • Electronic mail software — Email software; Microsoft Outlook Hot technology
  • Enterprise resource planning ERP software Hot technology — Oracle PeopleSoft Hot technology ; SAP ERP
  • Graphics or photo imaging software — Microsoft Visio Hot technology
  • Human resources software — ADP Workforce Now Hot technology ; Human resource management software HRMS Hot technology ; Oracle Taleo; Workscape HR Service Center 
  • Internet browser software — Microsoft Internet Explorer
  • Office suite software — Corel WordPerfect Office Suite; Microsoft Office
  • Optical character reader OCR or scanning software — Scanning software
  • Presentation software — Microsoft PowerPoint Hot technology
  • Project management software — Microsoft SharePoint Hot technology
  • Spreadsheet software — Microsoft Excel Hot technology
  • Word processing software — Google Docs; Microsoft Word
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Speaking — Talking to others to convey information effectively.
  • Writing — Communicating effectively in writing as appropriate for the needs of the audience.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Service Orientation — Actively looking for ways to help people.
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
  • Time Management — Managing one's own time and the time of others.
  • Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Coordination — Adjusting actions in relation to others' actions.
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